CSC Memorandum Circular No. 12, s. 2005
Supreme Court Administrative Circular No. 82-06

September 19, 2006


TO : All Justices, Judges, and Employees of the Judiciary
SUBJECT : Civil Service Commission Memorandum Circular No. 12, s. 2005 (Use of Non-Sexist Language in All Official Documents, Communications and Issuances)

Quoted hereunder is Memorandum Circular No. 12, s. 2005 of the CSC:

"Pursuant to CSC Resolution No. 050433 dated March 30, 2005, government officials and employees are encouraged to use non-sexist language in all official documents, communications, and issuances. aDcHIC

In line with the government's efforts to integrate women's concerns in its plans and programs through the years, the Civil Service Commission continuously undertakes gender mainstreaming activities, taking extra efforts in promoting gender-sensitivity in the bureaucracy. Beginning June 2000, gender and development (GAD) perspectives have been integrated in the conduct of civil service examinations partly through the use of non-sexist language in the test items. This has led to the Commission's active campaign on the use of gender-fair language.

Language is a very essential tool in communication. It articulates consciousness, reflects culture, and affects socialization. Hence, the need to recognize the importance of transforming language from traditional usage to a more liberating one, that which is gender-sensitive.

Since government employees and officials encounter gender issues everyday, the use of non-sexist language in preparing letters, memoranda, and other issuances, will encourage them to make a conscious effort to avoid implicit and explicit discriminatory language against women or men. This, in turn, will help promote gender-sensitivity in the bureaucracy.

Attached are some suggestions on how to use non-sexist language.

Please be guided accordingly. EICSTa


31 March 2005. "


1. Eliminate the generic use of he, his, or him unless the antecedent is obviously male by:
a. using plural nouns
TRADITIONAL: The lawyer uses his brief to guide him.
SUGGESTED: The lawyers use their brief to guide them.
b. deleting he, his, and him altogether, rewording if necessary
TRADITIONAL: The architect uses his blueprint to guide him.
SUGGESTED: The architect uses a blueprint as a guide.
c. substituting articles (a, an, the) for his; using who instead of he
TRADITIONAL: The writer should know his readers well.
SUGGESTED: The writer should know the readers well.
d. using one, we, or you
TRADITIONAL: As one grows older, he becomes more reflective.
SUGGESTED: As one grows older, one becomes more reflective.
e. using the passive voice
TRADITIONAL: The manager must submit his proposal today.
SUGGESTED: The proposal must be submitted by the manager today.
2. Eliminate the generic use of MAN. Instead, use people, person(s), human(s), human being(s), humankind, humanity, the human race.
TRADITIONAL: ordinary man, mankind, the brotherhood of man
SUGGESTED: ordinary people, humanity, the human family
3. Eliminate sexism in symbolic representations of gender in words, sentences, and texts by:
a. taking the context of the word, analyzing its meaning, and eliminating sexism in the concept
TRADITIONAL: feelings of brotherhood, feelings of fraternity
SUGGESTED: feelings of kinship, solidarity
TRADITIONAL: the founding fathers
SUGGESTED: the founders, the founding leaders
TRADITIONAL: the Father of relativity theory
SUGGESTED: the founder of relativity theory, the initiator of relativity theory
b. finding precise words to delineate the thing itself from supposedly sex-linked characteristics
TRADITIONAL: Titanic was a great ship, but she now rests at the bottom of the sea.
SUGGESTED: Titanic was a great ship, but it now rests at the bottom of the sea.
TRADITIONAL: "Don't let Mother Nature rip you off! She's out to kill your car's new finish . . . Stop her . . .
SUGGESTED: "Don't let Nature rip you off It's out to kill your car's finish . . . Stop it . . ."
4. Eliminate sexual stereotyping of roles by:
a. using the same term for both genders when it comes to profession or employment
TRADITIONAL: salesman, stewardess
SUGGESTED: sales agent, flight attendant
b. using gender fair terms in lexical terms
TRADITIONAL: sportsmanship
SUGGESTED: highest ideals of fair play
c. treating men and women in a parallel manner
TRADITIONAL: I now pronounce you man and wife.
SUGGESTED: I now pronounce you husband and wife.
d. avoiding language that reinforces stereotyping images
TRADITIONAL: a man's job, the director's girl Friday
SUGGESTED: a big job, the director's assistant
e. avoiding language that catches attention to the sex role of men and women
TRADITIONAL: working mothers, spinsters or old maids
SUGGESTED: wage-earning mothers, unmarried women
TRADITIONAL: busboys, chauvinist pigs
SUGGESTED: waiter's assistants, male chauvinists
5. Eliminate sexism when addressing persons formally by:
a. using Ms. instead of Mrs.
SUGGESTED: Ms. Dela Cruz
b. using a married woman's first name instead of her husband's
TRADITIONAL: Mrs. Juan dela Cruz
SUGGESTED: Ms. Maria Santos-dela Cruz
c. using the corresponding titles for females
TRADITIONAL: Dra. Concepcion Reyes
SUGGESTED: Dr. Concepcion Reyes
d. using the title of the job or group in letters to unknown persons
SUGGESTED: Dear Editor, Dear Credit Manager, Dear Colleague

For the information and guidance of all concerned.

Chief Justice