- Title
- Estimate of the Cost of Mail Matters Transmitted by the Lower Courts
- Reference
- OCA Circular No. 64-11
- Date
- 2011-05-20
May 20, 2011
OCA CIRCULAR NO. 64-11
| TO | : | All Judges, Clerks of Court and Branch Clerks of Court of the Lower Courts |
| SUBJECT | : | Estimate of the Cost of Mail Matters Transmitted by the Lower Courts |
The Philippine Postal Corporation (PPC) has informed the Court that it could no longer transport for free the Judiciary's mail matters covered by the franking privilege. Its lack of fund has constrained the PPC to bill the Court for the cost of transporting franked mails at P6.00 per piece of mail transported by air, and P4.00 for each piece transported by land. Thus, the Court would need appropriation to cover the cost of sending mail matters through the postal service.
To enable the Court to determine the amount it would seek to be appropriated, it would require, among other things, an estimate of the amount the Office of the Court Administrator and the lower courts spend per year for mailing letters and other mail matters such as publications, supplies, equipment, etc.
In this connection, all Lower Courts and Offices of the Clerks of Court are hereby directed to submit to the Office of the Court Administrator, within ten (10) days from receipt of this circular, a report on the estimate of the cost of mail matters transmitted by their respective courts/offices based on the number of mail matters sent in 2010 and the above cost of transporting franked mails provided by the PPC.
Attached is a sample form of the report to be used for uniformity. Should there be a need to include additional entries in the report, necessary additions/revisions may be made to the form without making any substantial changes to the same. SDIACc
(SGD.) NIMFA C. VILCHES
Deputy Court Administrator
and
Officer-in-Charge
Office of the Court Administrator
ATTACHMENT
SAMPLE FORM
Republic of the Philippines
Regional Trial Court
Branch _____
____________, ____________
2010 OUTGOING MAIL MATTERS
| Month | Registered | Registered with | Priority | Packages/ | Total |
| | | | Returned Card | | Parcels |
| January | _____________ | ______________ | _________ | __________ | _______ |
| February | _____________ | ______________ | _________ | __________ | _______ |
| March | _____________ | ______________ | _________ | __________ | _______ |
| April | _____________ | ______________ | _________ | __________ | _______ |
| May | _____________ | ______________ | _________ | __________ | _______ |
| June | _____________ | ______________ | _________ | __________ | _______ |
| July | _____________ | ______________ | _________ | __________ | _______ |
| August | _____________ | ______________ | _________ | __________ | _______ |
| September | _____________ | ______________ | _________ | __________ | _______ |
| October | _____________ | ______________ | _________ | __________ | _______ |
| November | _____________ | ______________ | _________ | __________ | _______ |
| December | _____________ | ______________ | _________ | __________ | _______ |
| Total | _____________ | ______________ | _________ | __________ | _______ |
| MINIMUM ESTIMATE COST: | ||||
| A.) | REGISTERED MAILS ____________ | |||
| 1.) | Mailing Envelopes _________ | |||
| Metro Manila | _____ X P4.00 = P__________ | |||
| Luzon | _____ X P4.00 = P__________ | |||
| Visayas | _____ X P6.00 = P__________ | |||
| Mindanao | _____ X P6.00 = P__________ | |||
| P____________ | ||||
| 2.) | Brown Documentary Envelopes _________ | |||
| (Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN) | ||||
| 251-500gms | _____ X P100.00 = P__________ | |||
| 501-1,000gms | _____ X P145.00 = P__________ | |||
| 1,001-1,500gms | _____ X P175.00 = P__________ | |||
| 1,501-2,000gms | _____ X P205.00 = P__________ | |||
| P____________ | ||||
| B.) | REGISTERED MAILS W/ REGISTRY RETURN CARDS ____________ | |||
| 1.) | Mailing Envelopes _________ EcaDCI | |||
| Metro Manila | _____ X P4.00 = P__________ | |||
| Luzon | _____ X P4.00 = P__________ | |||
| Visayas | _____ X P6.00 = P__________ | |||
| Mindanao | _____ X P6.00 = P__________ | |||
| P____________ | ||||
| ADD: | Additional Service Fee for Mails with Registry Return Cards | |||
| ______ X P10.00 = P_____________ | ||||
| 2.) | Brown Documentary Envelopes _________ | |||
| (Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN) | ||||
| 251-500gms | _____ X P100.00 = P__________ | |||
| 501-1,000gms | _____ X P145.00 = P__________ | |||
| 1,001-1,500gms | _____ X P175.00 = P__________ | |||
| 1,501-2,000gms | _____ X P205.00 = P__________ | |||
| P____________ | ||||
| ADD: | Additional Service Fee for Mails with Registry Return Cards | |||
| ______ X P10.00 = P_____________ | ||||
| C.) | PRIORITY MAILS ____________ | |||
| 1.) | Mailing Envelopes _________ | |||
| Metro Manila | _____ X P4.00 = P__________ | |||
| Luzon | _____ X P4.00 = P__________ | |||
| Visayas | _____ X P6.00 = P__________ | |||
| Mindanao | _____ X P6.00 = P__________ | |||
| P____________ | ||||
| 2.) | Brown Documentary Envelopes _________ | |||
| (Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN) | ||||
| 251-500gms | _____ X P100.00 = P__________ | |||
| 501-1,000gms | _____ X P145.00 = P__________ | |||
| 1,001-1,500gms | _____ X P175.00 = P__________ | |||
| 1,501-2,000gms | _____ X P205.00 = P__________ | |||
| P____________ | ||||
| D.) | PARCELS/PACKAGES ____________ | |||
| (Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN) | ||||
| 4,001-4,500gms | _____ X P365.00 = P__________ | |||
| 5,001-5,500gms | _____ X P430.00 = P__________ | |||
| 7,501-8,000gms | _____ X P570.00 = P__________ | |||
| 9,501-10,000gms | _____ X P175.00 = P__________ | |||
| 12,001-12,500gms | _____ X P835.00 = P__________ | |||
| P____________ | ||||
| TOTAL MINIMUM ESTIMATE COST = P____________ | ||||
SAMPLE REPORT
Republic of the Philippines
Supreme Court
Office of the Court Administrator
Manila
Records Division
Office of Administrative Services, OCA
2010 OUTGOING MAIL MATTERS
| Month | Registered | Registered with | Priority | Packages/ | Total |
| | | Returned Card | | Parcels | |
| January | 2,257 | 898 | 1,123 | 3 | 4,281 |
| February | 2,261 | 783 | 628 | 2 | 3,674 |
| March | 2,705 | 1,129 | 1,379 | 19 | 5,232 |
| April | 3,151 | 1,091 | 696 | 2 | 4,940 |
| May | 3,353 | 1,326 | 502 | 15 | 5,196 |
| June | 2,366 | 1,463 | 734 | 4 | 4,567 |
| July | 2,919 | 933 | 1,749 | 3 | 5,604 |
| August | 3,321 | 1,198 | 828 | 6 | 5,353 |
| September | 4,343 | 1,015 | 950 | 1 | 6,309 |
| October | 4,377 | 1,424 | 1,573 | 23 | 7,397 |
| November | 3,113 | 1,137 | 421 | 4 | 4,675 |
| December | 2,341 | 926 | 1,112 | 8 | 4,387 |
| | | | | | |
| Total | 36,507 | 13,323 | 11,695 | 90 | 61,615 |
| ====== | ====== | ====== | ====== | ====== |
| MINIMUM ESTIMATE COST: | ||||||
| A.) | REGISTERED MAILS 36,507 | |||||
| 1.) | Mailing Envelopes 27,471 | |||||
| Metro Manila | 3,018 X P4.00 | = | P12,072.00 | |||
| Luzon | 10,503 X P4.00 | = | P42,012.00 | |||
| Visayas | 7,938 X P6.00 | = | P47,628.00 | |||
| Mindanao | 6,012 X P6.00 | = | P36,072.00 | |||
| | ||||||
| P137,784.00 | ||||||
| ========= | ||||||
| 2.) | Brown Documentary Envelopes 9,036 | | ||||
| (Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN) | ||||||
| 251-500gms | 1,253 X P100.00 | = | P125,300.00 | |||
| 501-1,000gms | 4,078 X P145.00 | = | P591,310.00 | |||
| 1,001-1,500gms | 2,224 X P175.00 | = | P389,200.00 | |||
| 1,501-2,000gms | 1,481 X P205.00 | = | P303,605.00 | |||
| | ||||||
| P1,409,415.00 | ||||||
| =========== | ||||||
| | ||||||
| B.) | REGISTERED MAILS W/ REGISTRY RETURN CARDS 13,323 | |||||
| 1.) | Mailing Envelopes 10,016 | | ||||
| Metro Manila | 1,053 X P4.00 | = | P4,212.00 | |||
| Luzon | 4,172 X P4.00 | = | P16,688.00 | |||
| Visayas | 2,755 X P6.00 | = | P16,530.00 | |||
| Mindanao | 2,036 X P6.00 | = | P12,216.00 | |||
| | ||||||
| P49,646.00 | ||||||
| ========= | ||||||
| ADD: | Additional Service Fee for Mails with Registry Return Cards | |||||
| 10,016 X P10.00 = P100,160.00 | | |||||
| 2.) | Brown Documentary Envelopes 3,307 | | ||||
| (Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN) | ||||||
| 251-500gms | 525 X P100.00 | = | P52,500.00 | |||
| 501-1,000gms | 1,009 X P145.00 | = | P146,305.00 | |||
| 1,001-1,500gms | 984 X P175.00 | = | P172,200.00 | |||
| 1,501-2,000gms | 789 X P205.00 | = | P161,745.00 | |||
| | ||||||
| P585,250.00 | ||||||
| =========== | ||||||
| ADD: | Additional Service Fee for Mails with Registry Return Cards | |||||
| 3,307 X P10.00 = P33,070.00 | | |||||
| | ||||||
| C.) | PRIORITY MAILS 11,695 | | ||||
| | ||||||
| 1.) | Mailing Envelopes 6,668 | | ||||
| Metro Manila | 1,052 X P4.00 | = | P4,208.00 | |||
| Luzon | 2,848 X P4.00 | = | P11,392.00 | |||
| Visayas | 1,522 X P6.00 | = | P9,132.00 | |||
| Mindanao | 1,246 X P6.00 | = | P7,476.00 | |||
| | ||||||
| P32,208.00 | ||||||
| ========= | ||||||
| 2.) | Brown Documentary Envelopes 5,027 | | ||||
| (Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN) | ||||||
| 251-500gms | 603 X P100.00 | = | P60,300.00 | |||
| 501-1,000gms | 1,274 X P145.00 | = | P184,730.00 | |||
| 1,001-1,500gms | 1,549 X P175.00 | = | P271,075.00 | |||
| 1,501-2,000gms | 1,501 X P205.00 | = | P307,705.00 | |||
| | ||||||
| P823,810.00 | ||||||
| =========== | ||||||
| D.) | PARCELS/PACKAGES 90 | | ||||
| (Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN) | ||||||
| 4,001-4,500gms | 26 X P365.00 | = | P9,490.00 | |||
| 5,001-5,500gms | 21 X P430.00 | = | P9,030.00 | |||
| 7,501-8,000gms | 18 X P570.00 | = | P10,260.00 | |||
| 9,501-10,000gms | 11 X P175.00 | = | P7,590.00 | |||
| 12,001-12,500gms | 14 X P835.00 | = | P11,690.00 | |||
| | ||||||
| P48,060.00 | ||||||
| =========== | ||||||
| TOTAL MINIMUM ESTIMATE COST = P3,219,403.00 | ||||||